Fiscal Director: Full-time Permanent

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well-being.

Agency Description

The Office of Children and Families (OCF) aligns the City’s policies, resources, and services for children and families. Our priorities are: 

  • Safe children. 
  • Strong families. 
  • Supported schools and communities. 

OCF administers a number of City-supported programs, including Out-of-School Time, WorkReady, Community Schools, PHLpreK, and Access Centers. The office also oversees the Department of Human Services (DHS), Philadelphia Parks & Recreation, and the Free Library of Philadelphia. 

Our office works to improve outcomes for all Philadelphia children and families. 

The mission of the Free Library of Philadelphia is to advance literacy, guide learning, and inspire curiosity. Its vision is to build an enlightened community devoted to lifelong learning.  The Free Library of Philadelphia circulates more than eight million items to almost 500,000 customers and conducts thousands of programs for people of all ages every year.

Job Description

The Fiscal Director is a senior-level position that leads all fiscal management and budgeting within the Free Library of Philadelphia.   The Fiscal Director will oversee all day-to-day operations of the finance, accounting, and procurement functions of the FLP.  The Fiscal Director will supervise entry-level and temporary support staff while remaining responsible for the preparation of the FLPs operating budget, financial planning and analysis, financial audits, and grant management.

Essential Functions 

  • Lead the preparation of departmental operating budgets, as well as related monitoring, forecasting, and analysis in the form of monthly and quarterly budget status reports. 
  • Advise in the direction of financial strategy and identify cost savings wherever possible. 
  • Prepare justification for modifications in expenditures; prepare documentation of the transfer of funds between accounts, if needed. 
  • Assist the President & Director, and Chief of Staff in the preparation of budget testimony, five-year plan, and performance metrics. 
  • Serve as the primary approver for all financial transactions and expense transfers and as a secondary level approver for all administrative or human resources-related transactions. 
  • Remain involved in the COVID-19 recovery process, co-lead Grant Tracking and Reporting subgroup, and standardize and expand related processes and procedures. 
  • Track spending across programs that fall within the FLP’s budgetary portfolio.  
  • In coordination with the Human Resources Manager, manage position exemption requests, verify positions are funded and recorded in official budget detail, and maintain department staff lists and payroll records. 
  • Represent the Free Library of Philadelphia in discussions of department-wide financial issues and implementation of new Citywide systems

Competencies, Knowledge, Skills and Abilities 

  • Experience with problem solving and data analysis 
  • Strong organizational skills and attention to detail 
  • Self-starter with flexibility to both work independently and as part of a team  
  • Strong interpersonal skills with the capacity to collaborate across diverse teams and city departments  
  • Strong communicational skills 

Qualifications

Education and Experience

  • Completion of a Bachelor’s degree program, or equivalent certificate program, at an accredited college or university.   Graduate degree preferred MBA, MPA, Accounting, Finance, Economics, or related area. 
  • Minimum of eight years of progressive financial management experience. 
  • Minimum of three years of supervising/managing staff. 
  • Experience working in a large governmental environment is preferred.

Additional Information

Salary: $105,000

Please submit a cover letter, resume, and reference list with your application.

Did you know?

  • We are a Public Service Loan Forgiveness Program qualified employer
  • Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • We offer comprehensive health coverage for employees and their eligible dependents
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

The Free Library of Philadelphia is an Equal Employment Opportunity Employer. Minorities and LGBTQ individuals are encouraged to apply.