Manager of Events, The Rosenbach: Full-time Permanent

Department: Development – Rosenbach
Reports to: Director of Development
Full time, exempt, majority on-site
$50,000 annually

About The Rosenbach
The Rosenbach museum and library is a community that engages with and celebrates the art of the written word using our collection of rare books, manuscripts, and historical objects. In the spirit of our founders, the Rosenbach brothers, we invite people from all backgrounds to join us in the pursuit, understanding, and enjoyment of great stories. The Rosenbach plans to expand its reach to a global community that is united by the meaning, beauty, and enjoyment of the written word. We create more access to history and literary classics and reveal underrepresented stories from our collections; we engage longtime readers and intentionally welcome new ones; we develop excellent, audience-driven programming inspired by our collections; and we collect rare books, manuscripts, and related objects for the purpose of sharing them with a diverse public.

Position Summary
The Manager of Events plays an important role at The Rosenbach by working closely with the Director of Development and the Facilities Manager to develop and host events that introduce, cultivate, engage, and thank The Rosenbach’s various constituencies throughout the year. These events include the Bloomsday Festival; the organization’s largest fundraiser of the year, the Rosenbacchanal; Delancey Society events, and more. The Rosenbach raises all of the money for its own budget each year.

The Events Manager is responsible for realizing facility rentals from contract to production. Duties include proactively prospecting clients, conducting appealing facility tours, timely communication with potential and signed clients, and running every logistical detail prior to, during and post event. Strong sales and persuasive interpersonal skills are key for this position. The Events Manager will work with the Development Department to meet annual rental sales goals each fiscal year.

The Events Manager is responsible for running internal events hosted by the Development Department, overseeing every logistical detail prior to, during, and afterwards with a focus on fundraisers, donor cultivation events, membership events, and board meetings. In addition to logistical duties for these events, the Manager is responsible for budgeting and implementation of cost-saving techniques, ensuring sponsor benefit fulfillment, event promotion (in coordination with the marketing department), requests for in-kind contributions, and solicitation and stewardship of in-kind sponsorships for events. Alongside the Director of Development, the Manager of Events is responsible for meeting revenue goals for fundraisers.

Logistical duties for both external rentals and internal events include but are not limited to planning and implementation of logistics, timeline management, day-of facilitation, vendor coordination, handling of audio-visual equipment, and overseeing on-site staff (examples include custodial set-up and break down, housekeeping needs, collections oversight, guides, and any other special contracted service). This position requires exceptional sales skills with a proven track record of successful closes; a high energy, friendly disposition; the ability to anticipate event needs; savvy problem-solving skills; admin competencies; a keen sense of organization and details; and a can-do, team-player attitude.

Knowledge, Skills and Abilities:

  • Ability to work well under pressure and multi-task in a fast paced, intense environment
  • Very strong communication, organizational, interpersonal and public speaking skills
  • Requires excellent attention to detail, experience in event planning and ability to work cross-departmentally
  • Must be able to meet deadlines, problem solve and communicate concisely for internal/external relations
  • Should be able to produce content for print, website, and social media in a clear and concise manner
  • Ability to work effectively with clients, staff, volunteers, donors, and the public
  • Must be a self-starter and enthusiastic with the ability to motivate and lead others

Training, Education and Experience:

  • Must possess a Bachelor’s degree or consummate experience
  • At least 2 years’ experience in event planning, preferably in a museum or nonprofit setting
  • Must have strong sales experience and proven customer service results
  • Experience with contract administration strongly preferred
  • Experience working with catering services and external vendors strongly preferred
  • Must be proficient in MS Office and experience with databases
  • Must understand audio/visual equipment
  • Excellent knowledge of Microsoft Word and Excel. Altru and InDesign experience preferred

Physical Demands and Work Environment:

  • Must be able to work nights and weekends contracted. This position works a flexible schedule and is the on-site coordinator for the duration of all facility rentals and museum-sponsored fundraisers
  • Must be able to lift at least 30 pounds
  • Must be able to stand/walk for up to 12 hours

This position has a Full Benefit Package: Health, dental, life, and disability insurances; flex benefits and retirement plan; generous leave time allowance

Please send your cover letter and resume to Director of Development Bethany Chisholm at bchisholm@rosenbach.org by January 31, 2022.